Not all devices showing?

I have 200 devices showing, but can see that it should be 231 - the extra 31 dont appear. Any ideas as to why please?

This is standard. You could download the list or search/filter for some devices.

i need to tag the devices. how do i search for them when i dont know which to search for please?

Try automating the tagging some how.
Or download the list, open the CSV with libre office calc and then search in this list. If you find the device, search by serial number in the list.

Take a look at provisioning scripts and the api

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